Office of Planning and Development

Policy Communication and Portal Management at UMT

To ensure timely communication of updated policies and efficient management of the UMT Policy Portal for institutional access and compliance.

This SOP applies to all Schools, UMOs, Centers, and stakeholders accessing or impacted by UMT’s policies.

• Develop and implement a communication plan for timely dissemination of new and updated policies.

• Notify stakeholders of updated policies through official emails, meetings, and the UMT Policy Portal.

• Provide summaries of key changes to facilitate easy understanding.

• Conduct training sessions or workshops to explain major new or revised policies when necessary.

• Monitor stakeholder compliance with updated policies.

• Address queries and feedback related to policy updates promptly and effectively.

• Ensure the Policy Portal remains accessible, user-friendly, and updated.

• Upload all approved policies and frameworks promptly after final approval.

• Organize policies systematically by category, office, and approval date for easy retrieval.

• Conduct regular audits to ensure that all listed policies are current and approved.

• Implement security measures to safeguard sensitive and confidential policy documents.

• Share the UMT Policy Portal link with all stakeholders: