Facility Development and Enhancement Process

Objective

To ensure the systematic planning, development, and enhancement of university facilities based on institutional needs, annual intake trends, and strategic priorities, optimizing campus infrastructure and supporting academic and administrative growth.

Scope

Covers the assessment, planning, approval, execution, and monitoring of facility development and enhancement projects across UMT.

Process Flow Diagram:

Process Description

1. Annual Intake Trend Analysis

• Analyze student enrollment trends and program expansions.

• Review space utilization data to identify gaps in classrooms, labs, offices, and other facilities.

• Assess infrastructure needs based on institutional growth plans.

2. Requirement Identification

• Identify facility needs aligned with academic, administrative, and operational requirements.

• Prioritize critical facility enhancements and expansions.

3. Coordination with Schools, UMOs, and Centers

• Engage stakeholders to validate infrastructure needs.

• Align facility development with academic programs, research activities, and student services.

• Discuss feasibility, site constraints, and operational challenges.

4. Proposal Development

• Develop detailed project proposals including scope, estimated costs, timelines, and technical feasibility.

• Conduct site assessments and preliminary planning.

• Ensure alignment with budgetary limits and institutional priorities.

5. Review and Approval

• Submit project proposals for Director P&D / DG’s review.

• Secure final approval for major projects from the President’s Office.

6. Implementation and Monitoring

• Coordinate project execution with PMO and FMO.

• Ensure quality assurance, timely completion, and adherence to approved specifications.

• Monitor post-implementation infrastructure usage and address operational issues as needed.