Office of Safety, Security and Vigilance

Policies And Procedures

Office of Security, Safety and Vigilance operates a CCTV monitoring system to provide participants, staff, faculty, visitors and UMT infrastructure a safe and healthy environment round the clock.


  • Surveillance, vigilance and monitoring of UMT family as well as entire area of campus.
  • Deterrence, prevention and detection of violation of rules and regulations.
  • Investigation, identification and apprehension in case of any violation/ incident.
  • Monitoring and control operation in case of any incident/ emergency.


  • The CCTV system operates 24 hours a day throughout the year.
  • The positioning of the CCTV system is planned to ensure maximum coverage.
  • To raise awareness of the use of CCTV on UMT premises, signs are placed at all entrances to inform staff, students, contractors and visitors that they are entering a zone where CCTV is in operation.
  • All staff, students and visitors should be aware that they are under CCTV monitoring.


  • Access to CCTV Control room will be restricted unless and until authorized.
  • OSSV management Staff will be authorized to access the CCTV control room.
  • CCTV Supervisor will be responsible for monitoring/ operation of CCTV Cameras and associated equipment in the CCTV Control Room.
  • CCTV operators will review the CCTV recording for the whole night, on the start of duty (next day).
  • CCTV supervisor will be responsible for proper CCTV monitoring.
  • It will be responsibility of CCTV Supervisor to ensure that all cameras are operational and working well.
  • CCTV monitoring for security purposes will be conducted in a professional, ethical, and legal manners.
  • Only concerned supervisor will be authorized to access CCTV recording to obtain footage.
  • Information obtained through CCTV monitoring will be used exclusively for safety, security and to resolve the issues.
  • CCTV supervisor will monitor footage and will report to concerned Officials only.
  • All information obtained from CCTV monitoring will be subject to personal privacy and will not be disclosed/ shared with anyone.
  • Permission to view CCTV footage will not be granted to anyone.
  • In case of any incident, victim will lodge written complaint with Security Supervisor.
  • Security Supervisor will be responsible for documenting and processing. In all cases a copy of the record will be lodged with the responsible officer and he will maintain a complete/ confidential record of all such cases.
  • Urgent complaints will be processed/ solved on priority basis.
  • Requests should include date, time and location of incident.
  • Information to identify the accused person must be provided by the applicant.
  • CCTV Recording will be retained in the system for fifteen days, after that time the images are automatically overwritten by the recording equipment.
  • Footage captured by the system will be viewed in the self-contained and secure Control Room only.
  • Staff involved in CCTV monitoring will be appropriately trained.
  • Monitoring team will be committed for fair, lawful, open and accountable use of CCTV.
  • Monitoring team will be highly alert and keenly observing while on duty.
  • Entry/ exit from all gates will be monitored by CCTV.
  • Activity of participants will be monitored by CCTV.
  • Student’s Car Parking area and Vehicle movement will be monitored by CCTV.
  • In case of any violation, incident, alarming situation, or suspicious activity, the CCTV supervisor will immediately report to the Head OSSV.
  • Every incident will be registered/ noted in the record by the CCTV staff.
  • Duty Roaster of CCTV monitoring team will be maintained by CCTV Supervisor.
  • The control of the CCTV Surveillance System will always remain with the OSSV.
  • CCTV Supervisor will be responsible for any leakage of information.