Office of Safety, Security and Vigilance

Office of Security, Safety and Vigilance operates a CCTV monitoring system to provide participants, staff, faculty, visitors and UMT infrastructure a safe and healthy environment round the clock.

1. PURPOSE OF CCTV

  1. Surveillance, vigilance and monitoring of UMT family as well as entire area of campus.
  2. Deterrence, prevention and detection of violation of rules and regulations.
  3. Investigation, identification and apprehension in case of any violation/ incident.
  4. Monitoring and control operation in case of any incident/ emergency.

2. OVERVIEW

  1. The CCTV system operates 24 hours a day throughout the year.
  2. The positioning of the CCTV system is planned to ensure maximum coverage.
  3. To raise awareness of the use of CCTV on UMT premises, signs are placed at all entrances to inform staff, students, contractors and visitors that they are entering a zone where CCTV is in operation.
  4. All staff, students and visitors should be aware that they are under CCTV monitoring.

3. STANDAR OPERATING PROCEDURE

  1. Access to CCTV Control room will be restricted unless and until authorized.
  2. OSSV management Staff will be authorized to access the CCTV control room.
  3. CCTV Supervisor will be responsible for monitoring/ operation of CCTV Cameras and associated equipment in the CCTV Control Room.
  4. CCTV operators will review the CCTV recording for the whole night, on the start of duty (next day).
  5. CCTV supervisor will be responsible for proper CCTV monitoring.
  6. It will be responsibility of CCTV Supervisor to ensure that all cameras are operational and working well.
  7. CCTV monitoring for security purposes will be conducted in a professional, ethical, and
  8. legal manners.
  9. Only concerned supervisor will be authorized to access CCTV recording to obtain footage.
  10. Information obtained through CCTV monitoring will be used exclusively for safety, security and to resolve the issues.
  11. CCTV supervisor will monitor footage and will report to concerned Officials only.
  12. All information obtained from CCTV monitoring will be subject to personal privacy and will not be disclosed/ shared with anyone.
  13. Permission to view CCTV footage will not be granted to anyone.
  14. In case of any incident, victim will lodge written complaint with Security Supervisor.
  15. Security Supervisor will be responsible for documenting and processing. In all cases a copy of the record will be lodged with the responsible officer and he will maintain a complete/ confidential record of all such cases.
  16. Urgent complaints will be processed/ solved on priority basis.
  17. Requests should include date, time and location of incident.
  18. Information to identify the accused person must be provided by the applicant.
  19. CCTV Recording will be retained in the system for fifteen days, after that time the images are automatically overwritten by the recording equipment.
  20. Footage captured by the system will be viewed in the self-contained and secure Control Room only.
  21. Staff involved in CCTV monitoring will be appropriately trained.
  22. Monitoring team will be committed for fair, lawful, open and accountable use of CCTV.
  23. Monitoring team will be highly alert and keenly observing while on duty.
  24. Entry/ exit from all gates will be monitored by CCTV.
  25. Activity of participants will be monitored by CCTV.
  26. Student’s Car Parking area and Vehicle movement will be monitored by CCTV.
  27. In case of any violation, incident, alarming situation, or suspicious activity, the CCTV supervisor will immediately report to the Head OSSV.
  28. Every incident will be registered/ noted in the record by the CCTV staff.
  29. Duty Roaster of CCTV monitoring team will be maintained by CCTV Supervisor.
  30. The control of the CCTV Surveillance System will always remain with the OSSV.
  31. CCTV Supervisor will be responsible for any leakage of information.

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